LibGuides: Resource Discovery and Management: Monographs

Print Approval

Loading GOBI Records - Approvals and Firm Orders
This document explains how to load records from GOBI / YBP for print books that have been purchased, either through the approval plan or through firm orders.
Keywords: FileZilla, Import Invoices, bulk load files
GOBI Order Status Reports
GOBI sends weekly status reports to notify us of the statuses of our purchases. These statuses are loaded and attached to their appropriate record in Sierra.
Keywords: ftp, cancel
Receiving GOBI Approvals
Keywords: invoice, fund code, errata slips, damaged, duplicate, ybp
Unpacking Boxes
Wyoming Management Approval plan through YBP
Keywords: Hebard, Special Collections, receiving, invoice, wytem
Returning Rejected Wyoming Management Titles

Receiving Spanish Approvals
Spanish approvals come from the Latin American Book Store and get temp records while awaiting in-house cataloging from a specialist.

For loading, order status report, and unpacking boxes, see GOBI Approvals above.

Ordering titles as Bypass on GOBI
In very specific circumstances, a book cannot be ordered as a firm. Typically, it is when we are trying to avoid a duplicate bib situation. In those scenarios, the book is ordered as a bypass. This document reviews when a bypass order is appropriate and how to complete it.
Keywords: multiple copies, duplicates, Law Library, e-book
Receiving GOBI Bypass Monographs

P-Card Orders
This document reviews ordering bypass monographs using a procurement card, including issues to watch out for and university policies.
Keywords: credit, PayPal, Amazon, Abe Books, Powell's, vendors, decline, tax exempt
Alibris Orders
This documents instructs when it is necessary to order from Alibris and how to go about doing so. Alibris is used when a title is not available on Gobi, but prior to searching elsewhere.
Keywords: reorders
Sample p-card log
Keywords: procurement

Midwest Ordering
This document walks through the entire process for ordering LRC book through Midwest Library Service. Instructions include building carts, ordering, and downloading the MARC records into Sierra.
Keywords: location code, cart, MARC record downloads, data exchange
LRC Cataloging
This chart gives the proper location codes for LRC items.
LRC Fund, Location, and Spine Label Information
This document further explains how to assign proper locations for LRC items, what fund codes are used, and how to determine call numbers.
Keywords: spine label, LC call numbers, Dewey decimal, juvenile, young adult
Children's Book Awards UPDATED MASTER
Each year, we track several children's book awards on behalf of the LRC. As they come out, we purchase them and them to the LRC collection. This is the master spreadsheet for tracking those awards. It must be consulted several times throughout the year, as the awards do not all come out at the same time.
Adding the Award Information to the 586 Field in the Bibliographic records
Keywords: LRC, children's book awards
Reading Sets and Battle of the Books

GOBI end of year open orders
At the end of the fiscal year, we need to find any open orders and follow up through the vendor. This process is done by running a query through create list, then following up on each individual title. These instructions are for following up with GOBI.
Non-GOBI end of year open orders
At the end of the fiscal year, we need to find any open orders and follow up through the vendor. This process is done by running a query through create list, then following up on each individual title. These instructions are for following up with Alibris, Midwest, and foreign language vendors.
Cancelling a P.O. in Sierra
At the end of the fiscal year, if an order cannot be filled, it must be cancelled. This document instructs how to go about cancelling the purchase order in Sierra.

Ordering books for the McMurry Reading Room from Easton Press
Thrice a year, we use the McMurray Endowment to order books for the McMurray Reading Room through Easton Press. This document explains how to complete these orders, including the receiving process.

McNaughton Account Number: 12769

Phone Number: 570-326-2461, Customer Service Extension: 6545, Tech Support Extension: 6555

All McNaughton books are either returned or kept and added to the Coe or LRC collections.