The American Heritage Center welcomes inquiries and expressions of interest from individuals, families, organizations, and businesses concerning donations of historical collections. Please contact us to learn more or to ask specific questions. We ask that you do not ship material to us without first consulting one of our archivists; we must evaluate all material offered and ask the donor to sign a gift agreement form.
Procedures for Preparing and Transferring Records
Please note, the University Archives does not accept even significant records that are judged to have only short-term value; that is, the archives is not a temporary records center. The University Archives only accepts material judged by the University Archivist as having long-term historical value.
Consult the University Archivist to ensure that your records are scheduled for transfer to the archives. Annual transfers of scheduled records are preferred. Please provide the following information:
Preparing records for transfer
In the event that a large volume (50+ boxes) of records is to be transferred, it’s best to have the records examined before they are sent and archives staff may want to participate in packing them for shipment.
PLEASE NOTE: Limited staff prevents the University Archives being able to assist with boxing and preparing inventory sheets for most records. Similarly, University Archives is not able to accept transfers of records without accompanying inventory forms and transfer forms.